Sedinte uzina

8/2/2019 Sedinte uzina

1/22

1

PLANT MEETINGS


2/22

2

Plant MeetingsWork GROUP


3/22

February 2010POM Plant meetings group 3

ACTIVITIES AND TASKS

RECORDS, REPORTS

LAFARGE

VISIONGOALS

AND OBJECTIVES

STRATEGY ANDKEY PERFORMANCE INDICATORS

PROCEDURES, WORK INSTRUCTIONS, ANALYSES

Plant organisation

MaintenanteProduction

MethodsProcess

Safety department

Financial PurchasingHumanresources

Development

MANAGERS

LABORATORY

LONG TERM

MEDIUM TERM

DAYto

DAY


4/22


ACTIVITIES AND TASKS

RECORDS, REPORTS

LAFARGE

VISIONGOALS

AND OBJECTIVES

STRATEGY ANDKEY PERFORMANCE INDICATORS

PROCEDURES, WORK INSTRUCTIONS, ANALYSES

Plant organisation meetings

MaintenanteProduction

MethodsProcess

Safety department

Financial

PurchasingHumanresources

Development

MANAGERS

LABORATORY

LONG TERM

MEDIUM TERM

DAYto

DAY

Operational daily meeting

(daily Monday-Friday)

Weekly Meeting(weekly)

Reliability Commitee

(2 week )

Maintenance turning meetings

(daily)

Energy Commitee

(2 week )

Quarry turning meetings

(daily)

Production turning meetings

(daily)

Reliability Commitee

(W eekly )


5/22


KeyindicatorsIncidental

reports

Flow Plant Meetings

Daily operationalMeeting

1st LineReview Level 1

2nd LineReview Level 2

ImproveModify

(Executeaction Plans)

Reliability-Commitee

3rd LineReview Level 3

WeeklyMeeting

4th LineReviewLevel 4

DATABASE

Energy-Commitee

Production-

Process-Quality

Turning meetings

(daily)

PRODUCTION+

MAINTENANCEPROCESS


6/22


Sedinte ateliere predare schimbSCOP: Revedere KPI-uri analiza neincadrare (cauze + actiuni + revedere RI-uri(cauze + solutii+responsabil + resurse + termen)Participanti: Nivel de atelier,

Intrari/Resurse Activitate schimb 24ore; Sef schimb 2; Raport sef schimb 1 si 2; IP21, fisier cu actiuni; Rapoarte incident; Sef mecanic, sef electric, resp procesSarcini/Actiuni Revedere activitate 24 ore (luni dimineata 72 ore) ; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabiliproces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta;Iesiri / Rezultate Actiuni imediate ptr. neincadrarile in tinte; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabiliproces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta; Pregatire sedinta operationala (stare ateliere, cauze actiuni neincadrari, RI-uri);


7/22February 2010POM Plant meetings group 7

Operational

Daily Meeting

2nd

Line Review of PerformanceShort Term Action Plans



Operational daily meetingObjectives:

Identify, discuss, design action plan, and assign resources to preventreoccurrence of incidence causing a loss in reliability, productivity, orquality. (review last 24 hours)To identify and assign resources to resolve issues adversely, or likely toadversely affect, the reliability, or quality of the operation. (look aheadfor next 72 hours)Must focus on what is not on target;Must focus on short-term actions;It is used also to communicate same information to all stakeholders;

Champion: Production Manager ;Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,

Process/Optimization (all members), Quality Coordinator , Environment Resposible, Methods Responsible, ElectricalResponsible, Mechanical responsible, Maintenance Manager

Time: 09:00 in the morning, Duration: max 30min.

Meeting Prepare: Based on production daily report which is production responsibility and has to be complete withIntroduction of Incidental reports + scadent actions (production responsible will authorise these)

Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correctdisturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadentactions;

Records: Incidental report management file, daily action plan (other than incidental reports);

Agenda: daily operational meeting report. It has to be finished at 08:30;



Operational daily meetingObjectives:

Identify, discuss, design action plan, and assign resources to preventreoccurrence of incidence causing a loss in reliability, productivity, orquality. (review last 24 hours)

To identify and assign resources to resolve issues adversely, or likelyto adversely affect, the reliability, or quality of the operation. (lookahead for next 72 hours)Must focus on what is not on target;Must focus on short-term actions;It is used also to communicate same information to all stakeholders;

Champion: Production Manager ;Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,

Process/Optimization (all members), Quality Coordinator , Environment Resposible, Methods Responsible, ElectricalResponsible, Mechanical responsible, Maintenance Manager

Time: 09:00 in the morning, Duration: max 30min.

Meeting Prepare: Based on production daily report which is production responsibility and has to be complete withIntroduction of Incidental reports + scadent actions (production responsible will authorise these)

Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correctdisturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadentactions;

Records: Incidental report management file, daily action plan (other than incidental reports);

Agenda: daily operational meeting report. It has to be finished at 08:30;

This meeting has to respond to : What was out of the targets?Why did this occure?

If we know (establish) the root cause = we willtake actions (action + responsible + timing);If we dont know = we decide group analyse(theme + responsible + timing);Review all scadent actions / analisys;



Key success factor: Preparation the Operational Daily Meeting

Adequate preparation for the Daily Performance Meeting isessential in order for the meeting itself to be asefficient and effective as possible. Theobjective of preparation is the following:

For each department to independently analyze theprevious 24 hours performance, incidents, observationsand events affecting the performance of the plant.Discuss and prepare proposals to remedy any deviationsobserved the day before.The analysis could be assigned to a specific individual foreach shop. However, it is important they stay in this rolefor sufficient time to develop a good understanding of

the shop and create ownership.



Proposal reportOperational Daily Meeting

Proposal of meeting report safety and Crusher Workshop



Reliability-PerformanceCommitee

3nd

Line Review of PerformanceMedium Term Action Plans



Reliability-Performance CommiteeObjectives:Systematically review by the plant reliability performance commitee of:

all incidents as identified by the Daily Incident Reporting System and to develop an action plan to avoid

repetition of problems and chronic failures. All incidents identified by Daily Incident Reporting System and to develop an action plan to avoid repetition oflow performances of equipments and follow-up the strategic directions of theplant ;Summerise all proposals and suggestions for improuvement plant activities;

Commitee members: Methods Responsible, Process Responsible, Production coordinator, Kiln Coach, LaboratoryResponsible, Electrical maintenance Responsible, Mechanical Maintenance responsible, Maximo (ADAP) Champions;

Participants to meetings: all Committee members, Production managers, Maintenance managers;

Time: 2 times/month, Duration: max 2hours.

Meeting Prepare: It is the responsibility of champions to split all tasks to the commite members in order to cover all reviewprocess;

Results: Finalise all RCFA-s with action plans; Finalise all analisys and identify actions in order to correct low performance,repetitive failure, chronic failure. Sort and decide future proposals and suggestions for improuvement plant activities;

Records: Send all action plan to be review and aprouve by managers; Send to be review and aprove improuvement

initiative; Review repairs list activities;

Agenda: Has to be prepared and send to the participants with at least 3 days before meeting and also it has to be added allmaterials and prepared presentations; The agenda will have all responsibility and tasks of participants.

Champions: Methods Responsible and Process Responsible



Weekly Meeting

4nd Line Review of PerformanceLong Term Action Plans

First part:- very short presentation of last 7 days (safety, production, quality, environment,

maintenance), focusing on strategical KPI-s;- forecast of the next 2 weeks risks or actions that could have impact;- discuss and take decisions that need plant manager authority ;

Second part: monthly thematic meetingWeek_1 monthly performance;Week_2 investment;Week_3 buget and controling;Week_4 - SAFETY

RESULTS: Minute of meeting



Weekly Meeting 1st PARTFIRST PART OF MEETING

SAFETY max 3-5minutes

Brifing of last 7 days with focus of :Main safety incidents (if there were) what was done or its in progress; Status of strategical KPI-s;

Forecast of the next 14 days with focus of:Present the main risks for plant activities (discuss and identify resources to resolve issues adversely, or likely toadversely affect or produce safety incidents;Present and discuss next safety plant actions and other safety events;

QUALITY and ENVIRONMENT max 3-5minutes Brifing of last 7 days with focus of :

Compliance with IPPC;KPI-s

Forecast of the next 14 days with focus of:Main risks

Production max 3-5 minutes Brifing of last 7 days with focus of :

Main incidents (if there were) what was done or its in progress; Status of strategical KPI-s;

Forecast of the next 14 days with focus of:Identify main risks for production KPI-s (discuss and identify resources to resolve issues adversely, or likely toadversely affect productivity, or quality;

Maintenance max 3-5 minutes Brifing of last 7 days with focus of :

Maintenance planning repairs that were done in order to assure the reliability of the operation;Status of strategical KPI-s;

Forecast of the next 14 days with focus of:Presents the main risks for equipments (discuss and identify resources to resolve issues adversely, or likely toadversely affect the reliability operation;Short presentation of repair planning (for next 2 weeks)



Weekly Meeting 2 nd PARTSECOND PART OF MEETING ( 30min )

Second part: monthly thematic meetingWeek_1 monthly performance;Week_2 investment;Week_3 buget and controling;

Week_4 - SAFETY

Meeting agenda : has to be send at least 24 ours before the date of meeting;

Results of meeting (presentations, MINUTE etc.) has to be sent no late than24hour after end of meeting;

TimeThursday or Friday



PLANT MEETINGSshould contribute to have an

EFFECTIVE

COMMUNICATIONKey succes factor: prepare and plan meeting4 RULES TO HAVE A SUCCESS MEETING

Rule_1: respect PAT meeting structureRule_2: Don't WaitRule_3: Stay FocusedRule_4: Keep and send minutes



Regula 1: respecta structuraSAT Regula 1: respecta structuraSAT

Scopul sedintei trebuie definit in maxim 1- 2 propozitii. Sedinta arescopul de a analiza indicatorii de performanta ai atelierului in lunaianuarie " .Intocmeste Agenda . Listeaza subiectele care vor fidiscutate/revazute, stabileste persoanele care vorbesc in sedinta saumodereaza discutia.Stabileste timpul (durata) ; de la inceput pana la sfarsit - pentrufiecare subiect din agenda.

P urpose A genda Timeframe



Rule_2: Don't Wait

Regula_2: NU ASTEPTA

Sedinta INCEPE LA TIMP . Nu asteptati intarziatii.Cand cineva intarzie, nu reluati materialul care a fostdeja parcurs (Va fi o pierdere de timp pentru oameniicare au sosit la timp la sedinta.

Daca campionul sedintei / sponsorul nu a venit,considerati sedinta anulata si intoarcetivala lucru. Cattimp ar trebui sa se astepte Nu mai mult de 15minute.



Rule_3: Stay Focused

Regula_3: FocusFiecare sedinta trebuie sa aibe un "topic keeper". Poate fi decisun voluntar la inceputul sedintei.

Rolul "topic keeper". Este de a intrerupe discutia daca aceastadeviaza de la agenda si scop.Noile subiecte pot fi reprogramate pentru sedintele viitoare.


21/22


22/22

22

Implementation plan

Define Operational meeting report, KPI-s, excel form,the Incidental Reports flow,Create Action Plan File Create

Sedinte uzina

Documents

Transcript of Sedinte uzina